Team Collaboration Tools and Strategies to Improve Your Business Culture

Team collaboration

1. Instant Messaging System | 2. Organized & Productive Workflow | 3. Document Automation | 4. Create Measurable Goals |
5. Best Cloud Storage | 6. Best Scheduling Tools | 7. Learn to Delegate | 8. Use Meeting Software | 9. Know Team Strengths

Without question, team collaboration is the lifeblood of your business.

Studies show that greater than 64 percent of people in the workplace stuck to work tasks when they involved collaboration, as opposed to solo activities. As such, you owe it to yourself to look into the tools and strategies that will help you collaborate.

Regardless of the field that you’re in, use the points below to get the most out of your company’s collaboration.

1. An Effective Instant Messaging System

Stalking your e-mail box is passe in today’s business climate. Instead, you need to be able to get in touch with your team members right away.

Instant messaging systems help you optimize your collaboration and come with functions that help you share files, video chat, break down tasks and goals, and manage your team workflows.

Some of the most useful instant messaging services you can use in your company today include Slack, Facebook Messenger, Google Hangouts, WhatsApp, WeChat Work, and Rocket Bots.

Sign up for some free trials and play around with these instant messaging systems so that you can use the one that is best for your company.

2. Put Together a Workflow That is Organized and Productive — and Stick to It

Tools are important, but your team collaboration won’t be optimized unless you create the right process and get everyone on board with it. Taking the time and effort to create a workflow that is useful takes the guesswork out, eliminates costly and harmful decision fatigue, and keeps everyone productive.

An organized workflow isolates roles and creates a system that everyone can operate within.

3. Make Use of Document Automation

When you incorporate document automation, you’ll be better able to streamline your company’s workflow and productivity.

With this service, all of the critical documents for your company will be reviewed, signed off on and passed along in the quickest and most effective manner. This service is cloud-based and lets you create document archives as well.

You’ll be able to create permissions that ensure the right signatures and reviews are made in the right place, and you greatly reduce costs and time.

4. Create Measurable Goals and Smash Them 

Your company will live and die by its ability to set goals, so take the time to create and accomplish those that matter the most.

Be sure that your goals are measurable so that they can be also be corrected and fine-tuned. If you have goals laid out, your team understands exactly where it’s headed and what metrics must be achieved along the way.

5. Incorporate the Best Cloud Storage

Learning to back up your data and collaborate through the use of cloud storage is a necessity no matter what kind of business you run.

Having cloud storage subscriptions helps you keep your hard drives lean and your machines working at their best. It also makes it so that everyone on your team gets access regardless of what machines they’re using.

Some of the best cloud storage tools you can invest in include Google Drive, Dropbox, Box, Mega, and pCloud.

6. Utilize the Best Calendar and Scheduling Tools 

It’s important to lock in dates with your team as frequently as possible.

In today’s cloud-based world, you can keep everyone on the same page with digital calendars and alerts. When you manage deadlines in this way, you’re more likely to hit them and keep your goals up to date.

Some of the best business calendars and organizers you can use include Calendly, Asana, Outlook, Time Tree and Apple Calendar.

7. Learn to Delegate and Promote

The true mark of a pro is knowing how to delegate. You can’t do everything yourself — and even if you can, it doesn’t mean that you can do it effectively.

When you can delegate, you’re able to make better use of your time and resources. This also means trusting your team to manage each other. You will need to understand your team so you can promote them in a way that puts the best people in the positions for them to succeed and thrive.

8. Use Meeting Software

In a digital world, you need to have access to the best meeting software you can find. This lets everyone in your company tune in via video, chat, screen sharing, file sharing and any other tool for conducting meetings remotely or on the fly.

This software keeps people on the same page and adds a personal touch to the meetings even if you aren’t there in the flesh.

9. Get Scientific About Highlighting and Knowing Team Strengths and Weaknesses 

When you want your team to thrive, you’ll need to learn how to track your team’s progress and deficiencies as well.

You can use a mixture of analytics and qualitative assessments to find out everyone’s strengths and weaknesses. You can also use personality assessments to learn more about how to get the most out of everyone based on their priorities and communication styles.

Foster creativity and fulfillment whenever possible and your team will also feel more inspired to communicate.

Ramp Up Your Team Collaboration

Team collaboration is key when you want your business to remain a success. These tips will assist you when you want your team to stay at its best.

When you need any sort of help with your collaboration, we’re the company that you will want to touch base with.

If you want help guiding your organization on its path, contact us online today, or give us a call at 866-418-3838.

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